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Coordinator, Special Programs

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Job Details
Job Order Number
Company Name
University of Arizona/Human Resources Division
Job Site Location
Tucson, AZ 85719
Job Description

Position Information Title
Coordinator, Special Programs

UA Global (9004)

Main Campus

Position Summary

The motivated and detail-oriented individual requires an in-depth working knowledge of Student and Exchange Visitor Information System (SEVIS) providing compliance with the federal regulations affecting F and J students.

The primary responsibility of this position is immigration advising, document issuance, and assist with SEVIS compliance reporting requirements. Federal regulations require that the Coordinator be a U.S. citizen or legal permanent resident for certification as Designated School Official approved by Department of Homeland Security and Alternate Responsible Officer approved by Department of State. The Coordinator will work collaboratively with other units within UA Global and determine appropriate visa type for short term and specialty programs. This position also supports the development and management of programs that upholds the mission of ISS. The candidate is expected to support and advance Inclusive Excellence, the UA diversity and inclusiveness strategic initiative designed to create an inclusive environment for all faculty, staff, and students.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

The University of Arizona is in the process of creating a new classification and compensation architecture. This University Career Architecture Project (UCAP) will revolutionize the way we think about professions and manage compensation at the UA. It is a two year initiative that will replace the current classified staff and appointed professional categories of employment with market-based job functions and families. As an applicant, UCAP will create clearer career paths and opportunities and will help you make more informed pay decisions. To learn more about this project, please visit

Duties & Responsibilities

J-1 Student Intern Program

  • Manage J-1 student intern program including application review and immigration document issuance
  • Utilize Sunapsis software for record-keeping and document issuance
  • Work with UA host department to ensure that cross-cultural programming is provided
  • Responsible for validating initial records and collecting mid-point and final evaluations
  • Promote student intern program to UA departments through outreach and presentations
  • Consolidate historical and current data elements for reporting

Short-Term Programs

  • Serve as primary point of contact for F-1 and J-1 students on short-term programs, including reciprocal exchange students.
  • Liaise with Study Abroad to provide programming and support for exchange students
  • Support UA Buddy Program activities
  • Provide immigration support to Study Abroad to accept “direct enroll” inbound exchange students that exceed their reciprocity limits with partner institutions.
  • Liaise with Study UA director/coordinator to assist with determining proper visa category
  • Liaise with Admissions office for processing applications for short programs
  • Provide document issuance and immigration advising for F-1 and J-1 students on short-term programs.
  • Interface with sponsored programs team to facilitate application process for special programs
  • Work with Associate Director in facilitating prescribed course of study

Regulatory Compliance

  • Ascertain institutional compliance with federal regulations governing the enrollment of international students utilizing Student and Exchange Visitor Information System (SEVIS)
  • Serve as Alternate Responsible Officer (ARO) for Exchange Visitors and Designated School Official (DSO)
  • Serve as primary ARO for J-1 student intern program and reciprocal exchange program
  • Track maintenance of health insurance for students and dependents
  • Provide orientation to all short-term students
  • Promote community engagement and cross-cultural activities to J students
  • Develop data elements needed for tracking for student intern and short-term programs
  • Assist Responsible Officer (RO) with annual Department of State Exchange Visitor Program report
  • Develop and maintain procedural manual for student intern and short-term programs

Other duties may be assigned

Knowledge, Skills, & Abilities

Minimum Qualifications

  • Bachelor’s degree
  • Experience serving as an Alternate Responsible Officer (ARO)
  • At least three years of experience working with international students in higher education
  • Federal regulations require that the candidate be a U.S. citizen or lawful permanent resident for certification as Alternate Responsible Officer and Designated School Official
  • Excellent organization, communication and presentation skills
  • Ability to effectively communicate and collaborate with people from a variety of culturally diverse backgrounds
  • Demonstrated administrative leadership skills, including creative problem-solving and the ability to handle multiple tasks and deadlines concurrently
  • Demonstrated commitment to the principles of diversity
  • Be a team player and help UAG across all units

Preferred Qualifications

  • Master’s degree
  • Experience serving as a Designated School Official
  • Two years of experience advising F1 students on immigration regulations in a higher educational setting serving as DSO
  • Excellent computer and technical skills including ability to work with a variety of software programs (Sunapsis, PeopleSoft, MSWord, Excel, PowerPoint)
  • Fluency in a second language.
  • Experience working or studying outside U.S.
  • Ability to multi-task in a fast-paced environment.
  • Predisposition to work as a team member in a dynamic and flexible environment.


Full Time/Part Time
Full Time

Number of Hours Worked per Week

Job Category
Administrative and Professional

Benefits Eligible
Yes – Full Benefits

Posted Rate of Pay

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Posting Detail Information Posting Number

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Limited to Current UA Employees

Contact Information for Candidates

Marie Willard

Open Date

Close Date

Open Until Filled

Review Begins On

Special Instructions to Applicant

Please note: You will be required to provide contact information for a minimum of three professional references within your application. Should you be selected as a finalist for this position, for your convenience, your references may receive an automatic email. This email will ask your references to complete a brief questionnaire in regard to your suitability for the position as well as request the attachment of a letter of recommendation. These letters of recommendation must be uploaded directly via the website by your reference provider. is not compatible with any “dossier aggregate” system (e.g., Interfolio, Intellimedia).

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings

The University of Arizona is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

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