Administrative Support Assistant III (School of Ge

at University of Arizona/Human Resources Division in Tucson, Arizona, United States

Job Description

Administrative Support Assistant III (School of Geography, Development and Environment)
Posting Number 
 Sch Geography, Dev & Environ
Department Website Link
 Main Campus
 Tucson, AZ USA
Position Highlights 
 This university staff position provides administrative support to the School of Geography, Development and Environment within the College of Social and Behavioral Sciences. This includes undergraduate and graduate student program coordination, faculty affairs, and all other administrative support functions.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .
Duties & Responsibilities 
 Administrative Support 
Provide administrative support to the School, Program Directors, Business Administrator and School committees, inclusive of special projects
Coordinate the planning and logistics for School events
Support the day-to-day administrative functions of the units (i.e. school communication, coordinating lecturers, ordering supplies and textbooks, taking meeting notes, completing mailings)
Coordinate travel for faculty, visiting lecturers, and recruitment candidates
Assist Program Coordinator with Summer/Winter FLPRs for out of semester teaching as needed
Maintain unit listservs, phone contacts, directories, shared drives, mailboxes, office supplies and equipment, student position postings etc.

Faculty Affairs
Compile and review Promotion and Tenure and Third Year Review Dossier Packets for the School
Assist with annual performance reviews process for faculty and serve as UA Vitae coordinator
Organize travel and itinerary for visiting faculty candidates and research scholars
Coordinate sabbatical and leaves and reporting for academic program reviews and accreditation processes
Process & manage Designated Campus Colleagues (DCCs), visiting scholars, international scholar & visa issues
Coordinate faculty awards, orientations and recruitment
Work with faculty committees and coordinators to help manage GTA semester evaluations

Marketing Support 
Produce and update unit websites, newsletters, promotional materials and assist with social media.
Building/Unit Space Management
Coordinate day-to-day matters, moves/renovations, and plan future space needs
Coordinate building/room access and provide security response for unit space(s)
Maintain space and equipment inventory, safety protocols, incident reports, etc. 
Cat Card Access (authorization, management, lost key forms)
Minimum Qualifications 
 Minimum of 5 years of relevant experience required.
High school diploma or equivalent, or equivalent learning attained through experience required.
Preferred Qualifications
Full Time/Part Time 
 Full Time
Number of Hours Worked per Week 
Job FTE 
Work Calendar 
Job Category 
 Organizational Administration
Benefits Eligible 
 Yes - Full Benefits
Rate of Pay 
Compensation Type 
 hourly rate
Career Stream and Level 
Job Family 
 Administrative Support
Job Function 
 Organizational Administration
Type of criminal background check required: 
 Name-based criminal background check (non-security sensitive)
Number of Vacancies 
Target Hire Date 
Expected End Date
Contact Information for Candidates 
 Adriana Kelly
Open Date 
Open Until Filled 
Documents Needed to Apply 
 Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement 
 At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni... For full info follow application link.

The University of Arizona is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

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Job Posting: 5559636

Posted On: Nov 23, 2022

Updated On: Dec 07, 2022