at Yuma County in Yuma, Arizona, United States
Job Description
NATURE OF WORK
Under general supervision, performs administrative, office, and/or clerical work of routine difficulty; this position has department specific responsibility.Nature of Work Responsible for greeting employees and the public at the front desk, answering inquiries and transferring phone calls, providing information, or directing visitors; maintains the appearance of the lobby area; maintains and processes changes into the electronic document management system (EDMS); maintains department records and files; performs a variety of general office support duties (i.e., makes copies, prints, collates, scans documents, maintains calendar of activities, schedules meetings; processes mail including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages;) compiles information for reports and summaries of work; operates a variety of office machines; assists with verifying the completeness of incoming shipments and reconciling discrepancies; assists with verifying and processing invoices, and reconciles discrepancies; assist the Office Supervisor with entering payroll; responsible for maintaining the department inventory and ordering supplies; submits work orders on behalf of the Facilities Management department; serves as the point of contact for Public Works on all Fleet vehicles’ maintenance; works closely with Public Works-Fleet to schedule appointments and make transportation arrangements for Facilities Management staff; contacts vendors and schedules appointments for County departments/offices for services, such as pest control, plumbing, septic services or other services, as needed; responsible for Facilities Management’s surplus auction items, including compiling necessary information on surplus items, entering and managing the surplus items in the online system, answering bidder questions and completing the process and required documentation for County Administration; regular and reliable attendance is required; performs other duties as assigned. To view full details and how to apply, please login or create a Job Seeker account
