Administrative Assistant - Child Nutrition

at QUEEN CREEK SCHOOL DIST #95 in QUEEN CREEK, Arizona, United States

Job Description

JobID 5723

• Location:
    Child Nutrition
  
  

JOB GOAL:
To ensure the smooth and efficient operation of the Child Nutrition Office in order to provide effective support for all staff. Provides exceptional support and service to assigned functions through all mediums, including correspondence, presentations, manuals, newsletters, meetings, company activities, etc. Generally provides support to Director level.

QUALIFICATIONS:

1. HS diploma required; BA preferred.
2. Food Manager's Certificate preferred.
3. Minimum of five years' experience in the field or related area. School Child Nutrition knowledge preferred.
4. Knowledge of HACCP and workplace safety requirements.
5. Knowledge of National School Lunch and Breakfast Program regulations.
6. Thorough knowledge of basic bookkeeping and Microsoft Office applications.
7. Strong computer skills—proficient in Microsoft Word, Excel, PowerPoint, database software, and the Internet, including email. Knowledge of FedEx and UPS online software is a plus.
8. Must be familiar with general office equipment.
9. Excellent verbal and written communication skills.
10. Excellent interpersonal skills—able to communicate effectively with all levels within and outside the organization. Confidentiality is a must.
11. Team player attitude.
12. Ability to organize and direct the work of others.
13. Excellent organizational skills; ability to prioritize multiple tasks and special projects.
14. Self-directed, able to maintain productivity with minimal supervision.
15. Ability to improve office procedures as appropriate.
16. Knowledge of and adherence to all policies, regulations, and rules.
17. Valid AZ DPS IVP Fingerprint Clearance Card.
18. Ability to pass a background check.
19. Ability to stand for four hours (aligned with CN assistance for coverage).

TERM OF EMPLOYMENT: 228 days; 11 months

COMPENSATION: Per QCUSD salary schedule for applicable position

BENEFITS: As per QCUSD District policy

REPORTS TO: Director of Child Nutrition

HOURS: 40 hours per week - Monday-Friday 7 a.m.-3:30 p.m.

CLASSIFICATION: Hourly, non-exempt

 PERFORMANCE RESPONSIBILITIES:

Responsibilities include, but are not limited to, the following:

1. Perform a variety of secretarial and clerical duties, including bookkeeping, filing, typing, correspondence, memoranda, notices, reports, and other written materials.
2. Organize, prioritize, and meet deadlines with attention to detail while working with frequent interruptions and minimal supervision.
3. Utilize the state networked accounting program (Infinite Visions), create purchase requisitions using the correct budget codes, and follow state procurement rules: obtain quotes, bids, and contract pricing for supplies or equipment.
4. Verify purchase orders and invoices, ensuring deliveries are accurate and in good order.
5. Create, submit, and process payment for Child Nutrition invoices.
6. Prepare materials for special events.
7. Maintain files for all department purchases, reports, and inventory for capital assets.
8. Process Free & Reduced Meal Applications from the Arizona Department of Education.
9. Maintain informative and supportive relationships with Food & Nutrition Site Managers, staff, and administrators regarding student accounts & POS.
10. Keep daily records of all monies from each site and work with finance as needed to reconcile all bank statements.
11. Seek out opportunities to provide additional assistance and assume cross-functional duties as necessary.
12. Handle internal and external correspondence for the department.
13. Manage and organize the appointment calendar and schedule meetings.
14. Coordinate travel plans, itineraries, and details of meetings/conferences; maintain the Director's daily calendar.
15. Schedule interviews for new hires in the department and process ePARs.
16. Submit and track all rebates/incentives from manufacturers.
17. Perform all duties in a safe and prudent manner as directed.
18. Perform other duties as assigned.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, and talk or hear. The employee is frequently required to use hands and arms, and may need to bend or stoop. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Notice of Nondiscrimination
Queen Creek Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age, or sexual orientation in admission to and access to its programs, services, activities, or in any aspect of its operations. The district provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Director of Student Services, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-7418, and Compliance Officer for Section 504/ADA, Director of Special Education, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-5990.

El Distrito Escolar Unificado de Queen Creek no discrimina por motivos de raza, color, religión, origen nacional, sexo, discapacidad, edad, u orientación sexual en la admisión a sus programas, servicios, actividades, o en cualquier aspecto de sus operaciones, y proporciona acceso igualitario a los Boy Scouts y otros grupos juveniles designados. El Distrito tampoco discrimina en sus prácticas de empleo y contratación. Los siguientes empleados han sido designados para manejar las preguntas sobre las políticas de no discriminación: Director de Servicios Estudiantiles, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Teléfono 480-987-7418, y Funcionario de Cumplimiento para la Sección 504/ADA, Director de Educación Especial, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Teléfono 480-987-5990.