at Gila County in Globe, Arizona, United States
Job Description
Performs a variety of clerical activities in support of an organization’s programs and services.
Acts as receptionist in receiving and screening visitors/callers, taking messages and directing calls to appropriate parties; provides factual information to inquiries regarding County or departmental activities and functions which may require the explanation of rules, policies and procedures.
Types correspondence, reports, forms, meeting minutes, summaries of work and specialized documents related to the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling.
Prepares licenses, resolutions, citations, warning tickets and/or court documentation as required; prepares and updates a variety of reports and records which may require the use of arithmetic calculations and consolidating materials from several sources; provides information to law enforcement agencies, courts, attorneys and the public in accordance with legal requirements governing release of information.
Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; may perform production computer information entry and ensures accuracy of information entered into departmental computer systems and databases.
May provide the public with departmental forms and/or applications; assists them with forms completion; makes copies of reports and documentation for the public and relevant organizations/agencies.
May receive departmental fees and monies; documents payments and issues related receipts.
Establishes and maintains office files; researches and compiles information from such files; purges files as required; prepares, processes, files and maintains departmental records and documentation.
Performs general office duties including faxing, updating phone lists, scheduling meeting rooms, and ordering office supplies; delivers, picks up, processes and distributes departmental mail; distributes courier deliveries.
Maintains records and processes forms, such as work orders, purchase requisitions and others specific to the organizational unit; may make arithmetic or standard statistical calculations; assists with processing employee time reporting and/or administering applicant testing.
Compiles materials for meetings, prepare agendas and attend such meetings to take summary notes as required; attends relevant meetings, conferences and training sessions; may take meeting notes as required.
May maintain and update inventory records of department inventory list and equipment in database; track and report on equipment.
Operates a variety of office machines and equipment including personal computers, typewriters, adding machines, calculators, alpha readers, data processing terminals, printers, copiers, binders, collators, and microfilm equipment as needed.
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