Legal Assistant, Senior

at Pinal County Government in Florence, Arizona, United States

Job Description

OB SUMMARY

Provide a variety of paraprofessional secretarial support and administrative duties for attorneys in the department and perform duties within scope of authority and training and in compliance with County policies

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

• Open new files and prepare initial legal documents. 
• Schedule interviews, trials, hearings, meetings, and attorney's calendar items and notify clients.   
• Assist attorney's preparations for trials and hearings.   
• File legal papers with courts and process court papers according to court procedures and attorney instructions. 
• Type and proofread legal documents, compose and create letters, memoranda, and legal documents from general direction, standard formats, copy, rough draft, and dictation. Documents include Federal and Superior court briefs and electronic file procedures.
• Prepare and edit confidential and sensitive legal documents and maintain confidentiality. 
• Review, sort, and distribute mail, maintain attorneys’ calendars, answers phones and assist general public by telephone or in person. 
• Update files, computer records, and tracking systems and distribute related paperwork. 
• Request evidence, such as photos and other evidence materials and disclose to appropriate parties. 
• Provide information and assistance within the scope of designated authority.  
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK

• High school diploma or GED equivalent.
• Three (3) years of secretarial, legal, or clerk experience.   
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Preferred Qualifications: 

• Civil legal experience is preferred.

• Valid Arizona State Driver’s License.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of principles of record keeping, case files, and records management.
• Knowledge of principles and protocols for the management of official documents and court records.
• Knowledge of legal system, procedures, and terminology.
• Skill in preparing and maintaining accurate records.
• Skill in creating legal, professional, and technical correspondence.
• Skill in reading legal documents and extracting relevant information.
• Skill in operating a personal computer utilizing standard and specialized software and a variety of standard office equipment.
• Skilled in working with Microsoft Office programs to include Excel, Word, and Power Point.
• Skilled in working with Google products to include Gmail and Google Calendar. 
• Ability to follow verbal and written instructions.
• Ability to establish and maintain effective working relationships with other employees, other agencies, and the public.

PHYSICAL DEMANDS:

The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:

Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands

This announcement may be closed as soon as a sufficient number of qualified applicants have applied.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.

NOTICE TO APPLICANTS

 We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.  The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.

All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available.  Pinal County does not participate in STEM Optional Practical Training (STEM OPT).

Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening.  If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.