Administrative Services Assistant- Superior Court

in Mohave County, AZ

Job Description

Job Summary: This is an exciting opportunity for an administrative professional to join the Mohave County Superior Court Team. Under general supervision, undertakes, performs and provides a variety of secretarial, clerical, office services and related court reports associated with the operation, functions and coordination of the Court Administration division.

Note: Resumes are considered supplemental information only.  Failure to complete the entire online application, including fully detailing all education and experience, will likely result in disqualification.
1. Read and follow Superior Court Application Instructions. At the bottom of the court website, refer to the drop-down menu "How To Apply".
2. Complete and submit online application.
3. Submit letter of interest, and resume.

ESSENTIAL JOB FUNCTIONS: The following examples of duties provide a representative summary of the major duties and responsibilities but are NOT intended as a comprehensive list of job functions/duties performed by individuals assigned to this classification.  Incumbents may not be required to perform all duties listed and/or may be required to perform additional, position-specific, duties. • Drafts and/or edits correspondence, letters, memoranda and other written documents; maintains and updates electronic and manual recording and filing systems; and maintains and provides updates for the website as assigned. • Attends a variety of meetings; takes minutes; prepares draft copy for review and approval; as instructed, distributes minutes.  • Facilitates training events and webinars as assigned. • Assists the public with general information and provides available court forms and documents as requested.   • Orders supplies and equipment; determines and/or recommends best price vendor for materials needed; prepares purchase order; checks shipments when received; determines compliance to placed order; works with vendor(s) on missing, damaged and/or incorrect items; updates and maintains inventory of supplies and materials. • Participates in the budget process; assists in the compilation, development and preparing of budget and grant reports and documents; processes invoices and enters information into court/county financial systems; as assigned, attends various budget meetings and presentations. • Assists with processing of court reports, including case management reports. • Interacts with public works staff to follow up on maintenance issues/matters as needed.

As assigned to Dependency Alternative Program (DAP): May conduct dependency pre-hearings and as assigned assist with the preparation of the case plan. • Oversight of all JOLTs data entry into database. • Track DAP Program financial reporting, such as pay claims for DAP Attorneys.  • Grant reporting to include quarterly reporting, closing reports, expenditure forecasting. • Track DAP Program statistics. • Schedule pretrial mediations. •  

SECONDARY JOB FUNCTIONS:  Performs related work as required. • Performs special assignments as requested. 

WORKING CONDITIONS/ PHYSICAL REQUIREMENTS: May be exposed to potential physical harm, hazardous chemicals and/or infectious diseases. • Work is subject to varying post and/or job-site assignments and may be subject to irregular work hours/ schedules to include completion of work on holidays and weekends. • Work may also require traveling. • May be required to lift and/or carry heavy, bulky items, equipment, supplies and/or other materials weighing up to 30 pounds.