at WestCare Foundation in Bullhead City, Arizona, United States
Job Description
Salary Range $19.00 – $19.00 Hourly
Position Type Full Time
Job Shift Any
Education Level High School
Travel Percentage Up to 25%
Category Admin – Clerical
Description
Position Summary: Person in this position will provide essential administrative and clerical support to ensure the efficient operation of our office. This position plays a key role in supporting staff, maintaining accurate records, handling financial tasks, and contributing to a well-functioning work environment. Essential Job Functions:+ Provide general administrative and clerical support to office staff and management.
+ Maintain an organized filing system for administrative documents, employee records, vendor files, and other relevant materials.
+ Manage office inventory; order supplies in coordination with program managers/ coordinators; receive, sort, and distribute incoming mail and deliveries.
+ Support the new hire process by assisting with onboarding paperwork and coordinate with the HR Manager and Office Manager throughout the hiring process.
+ Maintain and update confidential employee files, including licensing documents & requirements for staff; notify staff of upcoming expirations and schedule/coordinate required renewals as needed.
+ Assist with basic financial tasks such as processing invoices and check requests, coding credit card transactions, preparing bank deposits and monthly reports, and maintaining Excel spreadsheets.
+ Copy, scan, and organize supporting documents; maintain accurate accounts payable records.
+ Perform any other duties as assigned.
Qualifications
Essential Qualifications: Certifications/Licenses: Education:+ High school diploma or equivalent; associate degree or administrative certification preferred.
Experience and Competencies:+ Three to five years of experience as a full charge bookkeeper
+ QuickBooks expert
+ Billing software and/or Insurance knowledge helpful
+ Exemplifies strong work ethic, is courteous and compassionate to clients and coworkers
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