Office Manager

at Verde Valley Habitat for Humanity in Cottonwood, Arizona, United States

Job Description

The office manager oversees daily office operations, manages administrative personnel, coordinates procedures, and ensures the smooth and efficient functioning of the workplace.

Key Responsibilities

• Managing Office Operations: Organizing workflows, establishing office procedures, and ensuring administrative systems run smoothly.
• Supervising Personnel: May oversee volunteers and clerical interns.
• Facilities and Equipment Management: Ensures office equipment, furniture, technology, and supplies are functionable -- Arranges repairs, upgrades, and payments.
• Administrative Support: Schedules meetings, manages calendars, greets visitors, handles correspondence, prepares reports, and processes invoices.
• Budget and Expense Management: Tracks expenditures, accounts receivable and payable, manages petty cash, helps to prepare financial reports, and supports budget planning. 
• Communication and Coordination: Ensures effective internal communication, manages email accounts, phone systems, and messaging platforms, and liaising with clients, vendors, and stakeholders.
• Policy Implementation: Enforces office policies, health and safety guidelines, and regulatory compliance. 

Required Skills and Qualifications

• Strong organizational and multitasking skills to handle multiple responsibilities efficiently.
• Leadership and problem-solving abilities to manage personnel and resolve operational challenges.
• Excellent communication skills for interacting with employees, management, and external contacts.
• Relevant administrative or managerial experience, highly preferred.
• Familiarity with Quick Books, office software, budgeting, and reporting tools.
• Notary Public, current or ability to get one, highly desirable. 

Work Environment

Pleasant office setting; open-plan office. Standard working hours are typically 25-40 hours per week, with occasional extra hours during busy periods.