Executive Administrative Assistant - County Attorney

at Pima County Government in Tucson, Arizona, United States

Job Description

Department - County Attorney

Job Type: Unclassified

Job Classification: 1063 - Executive Administrative Assistant - County Attorney

Salary Grade: 15

Pay Range

Hiring Range: $72,009 - $86,403 Annually 

Pay Range: $72,009 - $100,817 Annually 

Range Explanation: 

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position. 

The Pima County Attorney's Office is seeking an Executive Administrative Assistant to provide high-level administrative support to the County Attorney and Chief Deputy County Attorney. This position performs complex, confidential, and executive-level administrative duties, including coordinating executive calendars and special projects, preparing correspondence and reports, serving as a liaison with internal and external stakeholders, and supporting community relations and public outreach efforts. The successful candidate will be highly organized, exercise sound judgment and discretion, and excel in a fast-paced, professional environment. 

This is a classification in the unclassified service and is exempt from the Merit System Rules.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Provides high-level executive administrative support to the County Attorney and Chief Deputy County Attorney.

• Coordinates and manages executive calendars, meetings, travel, schedules, and administrative priorities for the County Attorney and Chief Deputy County Attorney.

• Maintains the highest level of security and confidentiality of information, records, and documents created or encountered in the performance of assigned duties.

• Screens, prioritizes, and responds to correspondence, inquiries, and requests on behalf of the County Attorney and Chief Deputy County Attorney, as appropriate.

• Researches, drafts, and prepares executive correspondence, reports, presentations, briefing materials, and other confidential documents independently.

• Conducts special projects and confidential studies under the direction of the County Attorney and Chief Deputy County Attorney; prepares findings, reports, and recommendations.

• Reviews administrative reports, studies, and recommendations; evaluates their impact on the County Attorney's Office and recommends appropriate actions.

• Responds to citizen inquiries and complaints; researches issues, coordinates responses, and facilitates appropriate resolution.

• Serves as liaison between the County Attorney's Office and County departments, elected officials, governmental agencies, community organizations, businesses, and the public.

• Plans, coordinates, and participates in community relations, public outreach, and special events on behalf of the County Attorney's Office.

• Coordinates responses to media inquiries and assists with the preparation of press releases, public information materials, and other communications.

• Develops, maintains, and improves administrative processes, filing systems, and office procedures to ensure efficient, accurate, and well-organized operations.

• Supervises, trains, assigns, and evaluates administrative support staff.

• Represents the County Attorney and Chief Deputy County Attorney at meetings, civic functions, committees, boards, and other events as assigned.

• Performs other related duties as assigned.

Minimum Qualifications:

Bachelor's degree from an accredited college or university in public administration, business administration, communications, management, law, criminal justice, law enforcement, behavioral or mental health, social work, community outreach, or a closely related field as defined by the appointing authority; AND four (4) years of progressively responsible administrative or executive support experience supporting senior leadership.

(Additional relevant education from an accredited college or university and/or directly related experience may be substituted on a year-for-year basis, as determined by the appointing authority.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. 

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum four (4) years experience providing executive-level administrative support to a chief executive officer (CEO), executive director, attorney, elected official, or other senior executive.

• Minimum three (3) years experience in a legal office, government agency, law enforcement or criminal justice organization, behavioral or mental health organization, or nonprofit organization.

• Minimum three (3) years experience managing confidential and sensitive information while exercising a high degree of professionalism, discretion, and independent judgment.

• Minimum three (3) years experience coordinating executive calendars, meetings, travel, special projects, and executive operations.

• Experience researching, drafting, and proofreading executive correspondence, reports, presentations, and briefing materials.

• Experience serving as a liaison with executive leadership, elected officials, governmental agencies, community organizations, and the public.

• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and document management systems.

Selection Procedure: 
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.