Accounting Technician

at Indian Health Service in Shiprock, New Mexico, United States

Job Description

Summary The position is located in the Financial Management Branch under the Division of Administrative Services at the Shiprock Service Unit, Northern Navajo Medical Center, in Shiprock, NM. The primary purpose is to perform technical accounts receivable functions, including examining, verifying, maintaining, and reconciling accounts while applying established policies, procedures, and financial systems. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021). Responsibilities Prepares, analyzes, and reconciles daily, weekly, and monthly collection and deposit reports to ensure accurate accounting, proper categorization, and balanced financial records. Serves as the Service Unit collection agent by receiving, safeguarding, depositing, and posting cash, checks, credit card payments, lockbox receipts, and other financial instruments in compliance with federal regulations and policies. Researches, resolves, and documents accounts receivable discrepancies, refund actions, billing issues, and customer inquiries by coordinating with Business Office staff, financial institutions, vendors, patients, and insurance providers. Performs technical accounting support functions including maintaining collection records, preparing financial correspondence and reports, monitoring reimbursement activities, and ensuring compliance with accounts receivable procedures and internal controls. Requirements Conditions of Employment Selectee may be subject to a probationary period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment. A background investigation is a standard process used by the Federal Government to verify an individual’s identity, employment history, education, and other relevant information to determine suitability for Federal service. Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability. Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process. Financial Suitability Requirement: This position requires a review of the applicant’s financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying. Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS). Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver’s license, it must be REAL ID-compliant. Qualifications To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-06: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level (GS-05) in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Processing and reconciling accounts receivable transactions; preparing and maintaining financial records, reports, deposits, or collection documentation; utilizing automated accounting or financial systems to enter, track, and verify financial data; researching and resolving discrepancies in financial or accounting records; and providing customer service related to billing, collections, reimbursements, or financial transactions. GS-07: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level (GS-06) in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Independently performing accounts receivable and accounting technician duties involving reconciliation of financial transactions and reports; researching, analyzing, and resolving discrepancies in accounting records or automated financial systems; processing collections, deposits, reimbursements, or refunds in accordance with accounting regulations and procedures; utilizing financial management systems such as UFMS, RPMS, FBIS, or similar automated accounting systems to process and reconcile financial data; and preparing financial reports, worksheets, or supporting documentation related to accounts receivable operations. OR One year (18 semester hours) of graduate education that is directly related to the work of this position. OR A combination of specialized experience and graduate education that when combined fully meet the minimum qualifications for this position. The total percentage equals at least 100 percent to qualify for this GS-07 grade level. Must submit transcripts. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). Education If you are substituting education for experience; You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the po