at Fox 1 Financial in Scottsdale, Arizona, United States
Job Description
Portfolio/Asset Operations Coordinator
Small Office | Full-Time Position
We are looking for a dependable, organized, and personable Portfolio/Asset Operations Coordinator to join our small office team. This is a hands-on position for someone who enjoys variety and is comfortable balancing property services coordination, bookkeeping, and general office responsibilities.
The ideal candidate is a self-motivated team player who can work independently, stay organized, communicate professionally, and take pride in keeping the Admin desk running smoothly.
Responsibilities
- Assist with day-to-day property services type activities
- Communicate with tenants, vendors, and service providers in a friendly and professional manner
- Respond to phone calls, emails, and general inquiries
- Assist with bookkeeping, accounts payable/receivable, invoicing, and record keeping
- Maintain accurate files, records, and spreadsheets
- Prepare letters, correspondence, reports, and other office documents
- Schedule appointments, coordinate maintenance requests, and follow up as needed
- Enter and maintain data accurately
- Assist with general administrative and secretarial duties
- Provide excellent tenant assistance and help resolve routine questions or concerns
- Support other office needs and special projects as they arise
Qualifications & Skill Requirements:
- Previous experience in a property management office, bookkeeping, office administration, or a related office environment.
- Intermediate proficiency in Microsoft Excel and Microsoft Word is required
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Comfortable handling numbers, records, and confidential information
- Strong attention to detail and accuracy
- Professional, friendly, and helpful attitude
- Ability to prioritize multiple tasks, shift priorities seamlessly and meet deadlines
- Ability to work independently while also being a supportive team member
- Dependable, responsible, and willing to learn
What We’re Looking For
We value someone who is friendly, trustworthy, organized, and capable of wearing many hats. Because we are a small office, every team member plays an important role, and we appreciate someone who is willing to pitch in wherever needed.
Pay range is $24-$28, depending on experience. There are no health benefits or retirement plans available.
If you enjoy keeping things organized, solving problems, and having a varied workday, we would love to hear from you!
To Apply:
Please submit your resume and a brief introduction describing your relevant experience and why you would be a good fit for our office.
