Administrative Assistant

in La Paz County, AZ

Job Description

Position Overview:

Copperstone Mine is seeking a highly organized and dependable Administrative Assistant to provide administrative, organizational, and coordination support to site leadership and multiple departments. This position plays an important role in supporting day-to-day mine operations, construction and development activities, and general site administration. The successful candidate will be comfortable managing multiple priorities, working across departments, and maintaining a high level of accuracy, professionalism, and confidentiality. 

What You’ll Do:

• Provide administrative support to the General Manager, site leadership, and operational departments  

• Prepare and maintain correspondence, reports, spreadsheets, presentations, meeting materials, and business documents

• Maintain organized electronic and hard-copy records and assist with document control

• Coordinate meetings, calendars, agendas, meeting minutes, travel, visitors, and other site logistics

• Assist with employee onboarding logistics and coordination with Human Resources and Safety

• Support purchasing and accounting processes, including purchase requisitions, purchase orders, delivery documentation, invoice tracking, and supporting records

• Maintain contractor and vendor documentation and assist with contractor mobilization and project activities

• Assist with tracking equipment, materials, deliveries, and site or project commitments

• Support Safety with training records, inspection documentation, meetings, and administrative records

• Assist with timesheets, payroll-related documentation, office supplies, employee communications, meetings, and site events

• Maintain confidentiality of employee, company, financial, commercial, and other sensitive information 

Work Environment & Expectations:

This is a site-based position at Copperstone Mine. Work is primarily performed in an office environment; however, the Administrative Assistant may occasionally enter operational, warehouse, construction, or other mine-site areas and must comply with all applicable site safety and PPE requirements.