Health Office Specialist (Grant Funded) (Grade 3)

at Yuma County in YUMA, Arizona, United States

Job Description

NATURE OF WORK Under close supervision, performs administrative, office and/or clerical work of moderate difficulty. This position has department specific responsibility.

Nature of Work

(Illustrative Only) Receives, sorts, indexes, files, retrieves, forms, correspondence, and documents; enters data into computer; prepares, formats, and types correspondence, reports, and other documents from written drafts or transcription; may take abbreviated meeting notes as needed; performs a variety of general office support duties (i.e., makes copies, prints, collates, scan documents, maintains calendar of activities, schedules meetings; processes mail including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages; compiles reports and summaries of work; maintains and processes departmental records within the electronic document management system (EDMS);provides front counter assistance to the public and directs inquiries to appropriate staff; process and records various financial transactions; receives, verifies, and accounts for monies, checks, and other negotiable transactions; issues official receipts, and ensures accuracy of payments for departmental fees and services; maintains and balances a daily cash drawer; reconciles total daily transactions against system reports; receives, and responds to correspondence and operates a variety of office machines; answers incoming calls; determines and undertakes routing to proper party; records and delivers messages; prepares and processes confidential and sensitive documents; regular and reliable attendance is required; performs other duties as assigned.