at Catalina Foothills School District in Tucson, Arizona, United States
Job Description
Definition: Under immediate supervision of the Human Resources Manager, performs work of moderate difficulty coordinating employee benefit programs.
Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a complete listing of all functions and tasks performed by positions in this job class.)
Tasks:
• Administer employee benefit programs, according to established policies and procedures.
• Conduct open enrollment process, gather employee forms, explain benefit plans to employees, calculate costs.
• Present benefit options to new employees and provide enrollment materials.
• Create and maintain accurate records of employee benefit choices, track changes during the year.
• Create reports of employees and their coverage, coordinate with Payroll for accurate deductions from employee paychecks.
• Report employee beginning and ending dates to appropriate benefit vendors. Handle all enrollments, disenrollments, changes and enter information into on-line portals.
• Counsel employees on aspects of benefit options regarding health and dental insurance, life insurance, deferred compensation, flexible spending plan, short term disability, and Arizona State Retirement.
• Recommend modifications to procedures when needed to make process operate more smoothly for employees.
• Administer the District's Family Medical Leave program, determine eligibility, prepare and send packets, coordinate with payroll.
• Handle various reporting, including the Arizona New Hire reporting, distribution of badge reports, ACA reporting.
• Tracking of fingerprint clearance cards.
• Track all Workers' Compensation claims and serve as liaison with the district's workers' compensation carrier. Provide reporting, as needed.
• Prepare and issue invoices to retirees; track payments; process changes.
• Assist in evaluation of benefits RFP's
• Assist with other Human Resources department functions and responsibilities, as needed.
Knowledge, Skills and Other Characteristics:
• Knowledge of spreadsheets, word processing and financial/HR software.
• Knowledge of office practices, procedures and systems.
• Knowledge of accounting or bookkeeping practices.
• Knowledge of COBRA, FMLA, ASRS and district policies.
• Skill in accurately preparing, maintaining and proofing a variety of detailed financial records.
• Skill in organizing and prioritizing work and meeting established deadlines.
• Skill in performing data entry.
• Skill in communicating effectively, orally and in writing.
• Skill in establishing and maintaining effective working relationships with staff and administrators.
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